Forms and Templates

PUBLIC SERVICE

The Selection and Appointment Process

1. A Presentation on " The Selection Process under Delegated Authority in the Malta Public Service ", aimed at Selection Boards, is available for download by clicking here. - (Last updated on 09 July 2024)

Documents pertaining to Selection Boards

The following templates/documents are aimed at persons appointed on Selection Boards:-

1.	Declaration Form regarding Conflicts of Interest and Non-Discrimination (PSC Form No. 6) (Updated on 04/04/2023)
2.	Consanguinity/Affinity Chart (updated on 5 October 2017)
3.	Declaration Form regarding Eligibility of Candidates (PSC Form No. 7) (Updated on 20/05/2020)
4.	Declaration – Political/Trade Union Activities (PSC From 8) (Updated on 08/01/2021)
5.	Assessment Sheet (Updated on 30/11/2023)
6.	Selection Board Report (Updated on 03/03/2023)
7.	Result Sheet

Standard Application Form

The application form for recruitment in the Public Service is available for downloading and printing. Download the Application Form in English (English text) or in Maltese (Maltese text).

Public Service E-Forms

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Detailing of Public Service Officers to Public Sector Entity

Revocation of Detailing of Public Service Officers

Secondment of Public Sector Employees with the Public Service

Non Delegated Transfers of Public Officers

Templates for newspaper adverts

Adverts published in the newspapers are to confirm to the specifications shown here. All ministries are kindly requested to take note of these specifications. The templates to be used for such adverts are available for downloading and editing of text as necessary here (ENG) and here (MT) - (text is only given by way of example).

Templates for letters of appointment,letters of assimilation and letters of assignment

1a.	Ittra ta' Ħatra Ndefinita - tintuża fil-każ ta’ ħatra fi grad sustantiv, ħatra f’pożizzjoni ndefinita jew ħatra bħala ‘Uffiċjal fi Grad’ (last updated on 04 October 2024)
1b.	Letter of Indefinite Appointment - applicable in the case of an appointment to a substantive grade, to an indefinite position or as ‘Officer in Grade’ (last updated on 04 October 2024)
2a.	Ittra ta’ Ħatra f’Pożizzjoni fi Skala 5 mingħajr objective reason skont L.S. 452.81 (last updated on 04 October 2024)
2b.	Letter of Appointment in a Scale 5 Position where there is no objective reason i.t.o. S.L. 452.81 (last updated on 04 October 2024)
3a.	Ittra ta’ Ħatra Definita fil-każ ta’ rekluti esterni - tintuża fil-każ ta’ ħatra f’pożizzjoni fejn hemm objective reason skont L.S. 452 (last updated on 04 October 2024)
3b.	Letter of Definite Appointment in the case of external recruits - applicable in the case of an appointment to a position where there is an objective reason in terms of S.L. 452.81(last updated on 04 October 2024)
4a.	Ittra ta’ Ħatra fuq bażi ta’ Assenjament Definit fil-każ ta’ uffiċjali eżistenti - tintuża fil-każ ta’ ħatra f’pożizzjoni fuq bażi ta’ assenjament għal perjodu definit fejn hemm objective reason skont L.S. 452.81 (last updated on 04 October 2024)
4b.	Letter of Appointment on Definite Assignment Basis in the case of exsiting officers - applicable in the case of an appointment to a position on a definite assignment basis where there is an objective reason in terms of S.L. 452.81 (last updated on 04 October 2024)
5a.	Specimen Letter of Assimilation - ENG (last updated on 03 June 2021)
5b. 6a. 6b 7a 7b 8a 8b	Specimen Letter of Assimilation - MLT (last updated on 03 June 2021) Specimen Letter of assignment following call for Expression of Interest - ENG (uploaded on 24 March 2023) Specimen Letter of assignment following call for Expression of Interest - MT (uploaded on 24 March 2023) Letter of Promotion through Colloquium - (uploaded on 29 November 2024) Ittra ta' Promozzjoni wara jintemm b'suċċess Kollokju - (uploaded on 29 November 2024) Letter of Progression through Colloquium - (uploaded on 25 February 2025) Ittra ta' Progression wara jintemm b'suċċess Kollokju - (uploaded on 25 February 2025)

Other templates

1.	The form for the creation/re-designation/abolishment of (1) Assistant Director Positions and (2) Other Positions on a Definite Contract (not Director General, Director and Assistant Director in the Public Service), ie Annex 8a to MFIN Circular No.1/2015 entitled 2016 - 2018 BUSINESS AND FINANCIAL PLANS dated 26 February 2015 is available for download by clicking here.
2.	Eligibility Benchmarks for Positions (last updated on 07 August 2024)
3.	Specimen Letter to Selected Candidate (last updated on 06 August 2024)
4a.	Declaration prior to appointment in the Public Service (last updated on 06 August* 2024)*
4b.	Dikjarazzjoni qabel il-ħatra (last updated on 06 August* 2024)*
5.	Confirmation of Appointment
6.	Specimen Expression of Interest (last updated on 16 March 2021)
7.	Reasonable Accommodation for Registered Persons with Disability
8.	Performance Rating Report
9.	Appraisal Report – Promotion, Progression (last updated on 13 March 2019)
10.	Specimen Letters of Progression (last updated on 29 November 2024)
11.	Agreement with Expatriate Staff & General Conditions (Last updated on 20 September 2022)
12.	Specimen Contract for Casual Substitutes
13.	Performance Agreement for Assistant Directors and Four-Year Plan Template (last updated on 27 August 2020)
14.	Specimen Extension of Assignment/Contract under the same Terms and Conditions
15. 16 17 18a 18b 18a 18b	RRC Application Form RRC Medical Report RRC Declaration Letter of Engagement as Executive Secretary with a Local Council in the case of an internal appointee (uploaded on 1 August 2023) Ittra ta' Ngaġġ bħala Segretarju Eżekuttiv ta' Kunsill Lokali fil-każ ta' ħatra nterna (uploaded on 1 August 2023) Letter of Engagement as Executive Secretary with a Local Council in the case of an external appointee (uploaded on 1 August 2023) Ittra ta' Ngaġġ bħala Segretarju Eżekuttiv ta' Kunsill Lokali fil-każ ta' ħatra esterna (uploaded on 1 August 2023)

Templates regarding engagement on a person / position of trust basis

1.	Form for the engagement of Persons or Positions of Trust - Updated in February 2020
2.	Template A1 - Standard Agreement - Full-time basis - Contractee engaged on a person of trust basis [non-Public officer/ Public employee] - Updated in June 2020
3.	Template A2 - Standard Agreement - Part-time basis - Contractee engaged on a person of trust basis - [non-Public officer/ Public employee] - Updated in June 2020
4. 5. 6.	Template A3 - Standard Agreement - Full-Time Basis Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee] - Updated in June 2022 Template A4 - Standard Agreement - Part-Time Basis Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee] - Updated in June 2022 Template B1 - Standard Agreement for the engagement of a Policy Consultant on a person of trust basis (non-Public Officer/non-Public employee) - Updated in June 2020
7. 8.	Template B2 - Standard Agreement for the engagement of a Policy Consultant on a position of trust basis (Public Officer/Public Employee) - Updated in June 2020 Template B3 - Standard Agreement For The Engagement Of A Policy Consultant On A Person Of Trust Basis (Retired Public Officer Or Retired Public Employee Recruited From Outside The Public Service And Public Sector) - Updated in May 2022
9.	Template C1 – Secretariat Contract – Public Officer Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in December 2022
10. 11.	Template C2 – Secretariat Contract – Public Employee Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in December 2022 Template C3 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in June 2020
12.	Template C3 OPR – Secretariat Contract - staff recruited externally from outside the Public Service and Public Sector only Head of Secretariat; Private Secretary; Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer - Updated in April 2024
13. 14. 14.	Template C4 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in April 2022 Template C4 OPR - retired Public Officer or Retired Public Employee recruited from outside the Public Service and Public Sector only Head of Secretariat; Private Secretary; Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer - Updated in April 2024 Template C5 – Secretariat Contract – Public Officer Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in December 2022
15.	Template C6 – Secretariat Contract – Public Employee Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in December 2022
17. 18.	Template C7 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020 Template C7 OPR – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector only Secretariat Officer; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in April 2024
19. 20. 21.	Template C8 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in April 2022 Template C8 OPR - retired Public Officer or retired Public Employee recruited from outside the Public Service and Public Sector only Secretariat Officer; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in April 2024 Template C9 – Secretariat Contract – Public Officer Personal Driver/Security Officer - Updated in December 2022
22.	Template C10 – Secretariat Contract – Public Employee Personal Driver/Security Officer - Updated in December 2022
23. 24.	Template C11 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector Personal Driver/Security Officer - Updated in June 2020 Template C11 OPR – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector only Personal Driver/Security Officer - Updated in April 2024
25. 26. 27. 28.	Template C12 – Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector Personal Driver/Security Officer - Updated in April 2022 Template C12 OPR – retired Public Officer or retired Public Employee recruited from outside the Public Service and Public Sector only Personal Driver/Security Officer - Updated in April 2024 Template D1 - Tenure in a Higher Scale / Grade of Public Officers serving in positions within Ministers' / Parliamentary Secretaries' Secretariats and other Designated Offices - Updated in September 2024 Template D2 - Tenure in a Higher Scale / Grade of Public Sector Employees serving in positions within Ministers' / Parliamentary Secretaries' Secretariats and other Designated Offices - Updated in September 2024

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